Medical Secretary

Medical Secretary
Department of Pediatrics

The Medical Secretary will:

• Prepare correspondence and reports with high level of attention to established grammar, spelling accuracy and professional layout.
• Organize, prepare and verify staff timecards for the Administrator's signature.
• Receive and screen telephone calls for the Department and prioritizes them appropriately
• Coordinate departmental meetings, conferences and appointments while maintaining Department calendar.
• Complete travel and conference arrangements.
• Receive requests for supplies, equipment, etc. from the various employees of the department.
• Prepare appropriate documentation for approval by the Administrator and Chairman.
• Assist in the preparation of the physician master schedule.
• Prepare and distribute monthly schedules.
• Maintain physician's files, ensuring that all license, CDS/DEA certificates, malpractice insurance, and other credentialing information is up-to-date.

Requirements:

• Minimum of two (2) years office experience.
• Highly-motivated, independent thinker and self-starter.
• Enthusiastic team player.
• Excellent organizational, planning and interpersonal skills.
• Able to manage multiple projects. Strong follow-up and communication skills.
• Bilingual: Spanish/English, strongly preferred.
• Requires attention to detail and computer accuracy as pertains to data entry and patient scheduling and competence on basic office machines.
• Knowledge of medical terminology.
• Familiar with clinical practice operations a plus Good computer skills.
• Word processing, office scheduling, familiar with Windows.

Grade 116